UGA Cooperative Extension: Georgia 4-H

Jekyll Island 4-H Center:
Field Study Checklist

*Delegate responsibilities where appropriate*

• Make reservations with Jekyll Island 4-H Center
• Send signed contract and deposit to Jekyll 4-H to confirm reservations
• Collect deposits/partial payment from all students who plan to attend
• Make transportation arrangements
• Announce the parent meeting & hand out meeting notices
• Hold parent meeting & distribute parent letters, handouts, and permission slips
• Collect all permission slips &/or partial payment
• Choose classes and contact Jekyll 4-H with this information
• Notify Jekyll 4-H of any special needs accommodations
• Choose chaperones (school staff only or school staff/parent mix)
• Collect final payment from participants
• Call Jekyll 4-H with t-shirt order and sizes (if pre-ordering bulk purchase)
• Make teaching group assignments (as evenly as possible)
• Make dorm group assignments
• Make KP assignments
• Plan teacher-led classes and gather any necessary supplies
• Finalize transportation arrangements
• Make name tags
• Hold chaperone meeting and distribute chaperone packets
• Print directions to Jekyll Island 4-H Center
• Have school/system business office cut final check and bring to field study
• Load buses & take roll at departure time